CoROM Expense Claim Portal

College of Remote and Offshore Medicine

CoROM-FIN-FORM-001

Policy: CoROM-FIN-EXP-001

❓ Expense Claim User Guide | ✉ Contact Accounts | ⚙

Claimant

Activity

Expenses

Bank & Docs

Submit

Submission Route

1 CLAIMANT DETAILS

Full Name *

Role / Status *

Company / Institution

Email Address *

Phone Number

Submission Date

2 ACTIVITY / BUDGET DETAILS

Activity / Project *

Expense Period

Department

Budget Holder *

3 EXPENSE DETAILS

Enter each expense on a separate line. When you select a non-EUR currency, the exchange rate is fetched automatically from the European Central Bank (ECB) official daily reference rates. If ECB rates are unavailable, the system uses pre-loaded monthly fallback rates. You can also double-click the FX field to enter a manual rate if needed (e.g., for special contract rates or historical transactions).

Date	Description	Category	Ref	Currency	Amount	FX (ECB)	EUR Claimed

ℹ Exchange Rate Sources: (1) ECB official daily rates from ecb.europa.eu, (2) Monthly fallback rates if ECB unavailable, (3) Manual entry via double-click. Hover over the FX field to see the rate source. Rates are locked at submission time.

4 BANK DETAILS FOR REIMBURSEMENT

Account Holder Name

Bank Name

IBAN

BIC / SWIFT

5 SUPPORTING DOCUMENTS

Itemised original invoices / receipts attached for all claimed items Proof of prior approval / approved budget reference included Boarding pass / travel confirmation attached (if travel claimed) Accommodation invoice attached (if accommodation claimed)

Other:

Additional Notes / Comments for Accounts

Attach Invoice PDFs

📄

Click to upload or drag & drop PDF files

PDF or JPG format · Multiple files supported

6 CLAIMANT DECLARATION & FINAL REVIEW

• I confirm that the expenses listed in this claim were genuinely, necessarily, and wholly incurred for authorised CoROM business.

• I confirm that the claim relates to an approved CoROM activity and approved budget.

• I confirm that all supporting receipts/invoices are genuine, itemised, and have not been submitted elsewhere for reimbursement.

• I understand that non-compliant, late, duplicate, false, or inflated claims may be declined and may result in disciplinary or contractual action.